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Governance Process

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BMCC GOVERNANCE PROCESS

The Participatory/Shared Governance Policy and Process is the mechanism by which employees and students participate equitably and collegially in the decision-making processes of the College. The focus of Participatory/Shared Governance is at the institutional planning and policy level, not the operational or implementation level, which is the responsibility of administrators. Participatory/Shared Governance at BMCC is based on BMCC Board Policy II.A. Governance Commitment.

 
 2022-23 BMCC Governance Committee Chart

The following committees are established: 

College Planning Council (CPC)
Curriculum Committee
Diversity/Equity/Inclusion Committee
Facilities Committee
Information Technology Committee
Integrated Resources Committee (IRC)
Students First Committee

Policy:

  • The Participatory/Shared Governance system should follow these guiding principles:
  • Participatory/Shared Governance is a central value of integral leadership that requires continued hard work, open communication, trust and respect.
  • Participatory/Shared Governance develops a system of open communication where the president, faculty, staff, administrators, board members and students work to align and implement strategic priorities.
  • Integral leadership links the president, faculty, staff, administrators, board and students in a well-functioning partnership purposefully devoted to a well-defined, broadly affirmed institutional vision.

 The Participatory/Shared Governance structure is outlined in the attached organizational chart, which outlines the two-way conversations between various stakeholders and committees.

 Any College employee may, at any time, recommend a change to the process that improves efficiency and provides for greater input from throughout the College community.

 Membership:

  • Employees will have opportunities to sign up for committee membership during the fall Pre-Service each year. Unfilled committee membership slots will be recommended by the Executive Team member associated with that committee to the committee chair.
  • Each college committee will select from among its members, a chair and vice-chair, except where a chair is appointed.
  • Each College committee will include representation from an Executive Team Member, two faculty members, two classified members, and two students. Other positions included are determined by the committee’s purpose.
  • While membership of each committee is set in the organizational document, all meetings are open

Process/Responsibilities:

  • All committees and the College Planning Council are advisory. Final authority lies with the President.
  • A regular schedule of committee meetings will be established.
  • A quorum for each committee will consist of 50% of the assigned membership plus one.
  • Committee structure, membership, purpose, and procedures can and will be modified from time to time as better and more effective ways of working are developed.
  • Administration will monitor committee assignments to assure that the needs and interest of all constituencies are adequately represented.
  • All committees should have open and constructive participation among constituents.
  • All committees should have a willingness to actively listen to each other.
  • All committees should have early opportunities for discussion, information sharing, and input on any topic.
  • All committees should have time for all constituent groups affected by an issue to share information and to state their position(s) on proposed actions.
  • All committees should have Participatory/Shared integrity and responsibility in all adopted governance policies and procedures.
  • All committees should have continual monitoring and refinement of governance policies and procedures by representatives of the entire college community.
  • All committees should make a sincere effort to make the governance process work in a timely and effective manner.
  • All meetings will be documented and records of meetings will be made available within two weeks on the BMCC website Participatory/Shared Governance Committee page.
  • College Planning Council (CPC) will develop a schedule for committees to report out at least once during the year to those respective committees.   
  • Committees may deem it necessary to form sub-committee work groups to accomplish the committee plan of work or form for specialized tasks.
  • Throughout this process of disclosure, responsiveness, and accountability, the constituents recognize that the college administration is ultimately responsible for approving decisions advanced by this system of consultative governance.

Participatory/Shared Governance Committees Roles & Responsibilities

 

Committee Chair

  • Manage committee membership per administrative procedure 06-2003-0002 Participatory/Shared Governance; include representation from a Vice President, a faculty member, a classified member, and a student. Other positions included are determined by the committee’s purpose.
  • Orient new members of the committee each year – review charter/purpose, membership, responsibilities, meeting schedule, communication responsibilities
  • Develop schedule for regular committee meetings
  • Develop agenda for meetings
  • It is suggested that committees utilize Robert’s Rules of Order when taking action during meetings
  • Conduct committee meetings that are open and have constructive participation among participants
  • Facilitate opportunities for discussion, information sharing and input, and encourage members to actively listen to one another
  • Remind committee members at every meeting to report back to their respective programs/departments the information Participatory/Shared/obtained during the committee meeting in an effort to share communication and maintain transparency

 Committee Recorder

  • Once chair develops schedule of meetings for the year, send schedule to President’s Office (Executive Assistant) and send Outlook calendar appointments to all committee members
  • When available in advance, publish meeting agendas on respective committee page of BMCC website (https://www.bluecc.edu/about-bmcc/staff-web) and send to committee members
  • Record minutes during each committee meeting.
  • Publish completed minutes on respective committee page of BMCC website following each meeting.

 Committee Members

  • Attend committee meetings regularly. If you cannot commit to regular attendance, please notify the chair that you need to resign.
  • Be an active, respectful listener during meetings.
  • Be an active participant in meetings.
  • Report back to your program/department the information Participatory/Shared/obtained during the committee meeting in an effort to share communication and maintain transparency.

Robert's Rules of Order/Parliamentary Procedure

Robert's Rules of Order Basic Training

Parliamentary Procedure Motions Tip Sheet